Many small business owners hire virtual assistants for the sake of convenience. While many only employ one of these online personal assistants at a time, there are those who have the budget to pay for an entire team of VAs. This is understandable, as VAs don’t cost as much as a physically-present office staff and as more VAs simply mean that you get more convenience.
Those who work with a virtual assistant team, however, can tell you that managing a team of virtual assistants can be quite a chore. Thanks to modern technology however, dealing with multiple VA team is a breeze.
That’s because there are plenty of tools with which you can manage your virtual assistants that you can easily find online. What’s more is that these tools – or at least, the paid ones – are very affordable. If you have the money to pay for several virtual assistants, then you can certainly afford these:
- Skype – We all know that communication is of utmost importance in any team. For that matter, you and your virtual assistants make use of email services like Gmail and Yahoo! Mail. However, email is not really that efficient when it comes to real time communication. For that matter, many make use of IM services. The best that we can name so far is Skype. Skype allows for easy communication and have a great video call feature. You can also hold conferences through the IM service’s client, allowing you and your VAs to communicate as a team. Lastly, the software is light and free.
- Dropbox – Working with multiple VAs from all over the world posits the question: Where will you store your files such that it can be accessed by you and your virtual employees whenever they need to? Your gigabytes worth of hard drive? No, you don’t. Living in the second decade of the 21st century, you’d rather put your files in the cloud – or online storage if you may – while keeping an offline backup. Dropbox works as a great cloud storage that allows you to do just that. Your Dropbox can be shared to your VAs, and each VA will be downloaded an offline copy of the folder you’ve shared which will then be deleted if you decide to stop the file sharing. Dropbox also updates your shared folder in the background so it’s not exactly intrusive when you are editing the files stored in it. It’s also free, but the downside is that you’ll need to pay for storage if you’re going beyond the 2gB cap.
- Time Doctor – Want to help your VAs manage their time better and also have the ability to track their activity? If you’re one of those strict employer types, then Time Doctor is perhaps the best time management software for you. It has handy features that helps your Vas keep track of their work time but also tells you what they were up to during work hours. The software would randomly take screenshots as the VAs work, which it then uploads to its servers for you to check out. At $10 per user per month, it’s not something that anyone who manages multiple virtual assistants can’t afford.
These are the tools that we recommend for people who are looking to hire multiple virtual assistants. Take it with a grain of salt however, and take time to explore similar software so you can come upp with your own conclusion.